CONTACT / FITMENT INTAKE

Contact MotionQuest Sourcing

Start with an application, a tire size list or an existing reference part. Record what is firm and where you can consider an alternative.

Illustration of a written tire procurement brief

REQUEST PREPARATION

What to include before you send

Destination

Provide the ship-to city, state and receiving constraints. If a buyer or forwarder will collect the order, state where the supplier should hand over the shipment.

Written contact

Use the request form and provide a business email for follow-up. A vehicle list or a redacted reference specification is more useful than a purchase order at this stage.

Review sequence

Start with scope and timing. If the requested date depends on a pilot lot, give separate deadlines for the sample and production order; we will treat both as requested dates.

When several vehicle programs are involved, identify the first one you want suppliers to review. List the remaining programs separately with their own fitment, quantity and delivery basis; that makes it easier to ask which sizes can share a shipment without treating them as interchangeable.

INQUIRY WORKSHEET

Share fitment requirements

Use the first step for a business contact. The second captures vehicle, load and destination. The last lets you set an optional budget or supplier preference and review your entry.

Illustrative brief: 48 tires split across 2 axle positions, a US delivery ZIP code, and a target of USD 8,000 per order before any unconfirmed inspection cost. List load index and speed rating for each approved fitment. If another team owns fitment approval, include its constraints in your brief. A request can go forward with open points as long as those points are called out as questions.

See the specification checklist before you begin.

For a mixed order, list the quantity for each tire size and ask whether the supplier can keep lots identifiable at receipt. If the buyer supplies packaging or labeling instructions later, identify who owns that update and when it will be available. This lets the supplier distinguish a firm production request from a preliminary scope check.

Buyer details

Name Business email Company Phone

Fitment and order Tire specifications and order requirements

Include the model year and axle position, approved tire size and load range, service conditions, markings or test documents, purchase quantity and packaging, destination and requested delivery. Note which alternatives your technical reviewer may consider.

Review and send

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